Sample Receiving

       

How to request Kiff Service

In order to better service our client's needs, our Sample Receipt and Control department is staffed Monday through Saturday.
Our highly trained Sample Receiving technicians meet clients in the field or at the office and provide the following services:

• Over the Counter Service
• Courier Service
• Sample containers

Key Sample Receiving Contacts:

Sheri Dobler Sample Control Supervisor 530.297.4800 x164 sdobler@kiffanalytical.com

Richard Thompson Team Lead 530.297.4800 x125 rthompson@kiffanalytical.com

Michelle Spencer Sample Receiving Specialist 530.297.4800 x125 mspencer@kiffanalytical.com

You can also contact Client Services or Sampling Receiving for:

• Subcontracted Service
• Overnight Shipping
• Reservation for Short Hold Analytical Testing
• Air
• Soil, En Core containers
• pH, Nitrates, Nitrites, Phosphate, Sulfate, etc.
• Expedited Services
• 72 Hours
• 48 Hours
• 24 Hours
• Overnight

For your convenience, we've provided forms that can be downloaded and e-Mailed to inbox@kiffanalytical.com

• Bottle Order Request Form

Over the Counter Service

Sample Receiving has an "Over-the-Counter-Service" for those clients who wish to drop their projects off at our facility. This service is available at the Sample Receiving entrance to our facility, which is located and prominently marked at the rear of our Second Street facility.

Address
	Kiff Analytical LLC
	2795 Second Street, Suite 300
	Davis, CA 95616
	Telephone: 530.297.4800 extension 125
	Fax: 530.297.4802
Hours of Operation
	Monday through Friday	7:00a.m. – 7:00p.m.
		After hours service is available with advance notice.
	Saturday	8:00a.m. – 2:00p.m.

Courier Service

Kiff Analytical, LLC provides free courier service for sample pickups within a 100-mile radius of the laboratory; sample pickups from locations outside the 100-mile radius are pre-arranged at your convenience. We request 24-hour prior notification in order to properly meet your needs with this free service.

Hours of Operation

Courier Services are available Monday through Friday, 8:00 am to 5:00 pm. Special pre and after hour arrangements can be requested to suit our clients' needs.

Scheduling Courier Service

To provide quality service, we request 24-hour notification to schedule your pickup. Our Sample Receiving team will ask the following questions about your project to help ensure that the courier has enough coolers and supplies to appropriately perform their tasks and safeguard your samples. With this advance notice, we are also able to identify any short hold samples, which might require special handling. You will be asked to provide the following information:

• Pickup location – office, home or sampling site
• Date and time range of pickup
• Project name
• Project type (i.e., NPDES Permit, Product Line Upgrades, UST Tank Pulls, Test for Disposal, Quarterly Monitoring, Investigation, etc.)
• Sample quantity and type; preservation if applicable
• Analytes requested
• Turn around time

Courier Service Value-Added

Convenience & Flexibility

• Our courier fleet comprises 3 vehicles, dispatched as needed to pick up client samples. To accommodate our courier service, an ice machine and freezer (for excess ice storage) are located in the Sample Receiving area to ensure all couriers have an ample ice supply for sample pick up and storage during the courier run.
• Special pre and after hour arrangements can be requested to suit our clients' needs.

Quality and Reliability

The courier checks each sample against the items listed on the Chain of Custody (COC) document completed by the clients. The courier will discuss any questions they have with the client and coordinate with the laboratory to resolve any discrepancies or questions prior to the courier leaving the site.

Experience

• We recognize the obstacles prevalent in the environmental industry, specifically with regards to collecting samples, and relinquishing samples to the laboratory either in the field or at the lab. That is why our Account Managers, Sample Receiving Technicians and Couriers take precautionary steps to assure that your project runs seamlessly.
• Potential problems with in field sample pick-ups include:
• Incomplete or incorrect COC document.
• Incomplete or incorrect sample container label.
• Inadequate sample volume.
• Sample container breakage.

Sample Containers

Using the correct container and the correct preservation are as important as choosing the correct analytical method for your analysis. The following charts show the proper container and preservation, as well as the number of containers needed for each analyte, by matrix (water, soil or air) and by method of analysis.

Water

Analyte	Method	# Per Sample	Container	Preservation	Hold Time
TPH as Gasoline	8260B	3	40 ml VOA	HCl, 4oC	14 days
TPH as Gasoline	8260B	3	40 ml VOA	4oC	7 days
Fuel Oxygenates1	8260B	3	40 ml VOA	HCl, 4oC	14 days
Fuel Oxygenates1	8260B	3	40 ml VOA	4oC	7 days
Volatile Organic Compounds	8260B	3	40 ml VOA	HCl, 4oC	14 days
Volatile Organic Compounds	8260B	3	40 ml VOA	4oC	7 days
TPH as Diesel and Motor Oil	8015M	2	40 ml VOA	HCl, 4oC	14 days
TPH as Diesel and Motor Oil	8015M	2	40 ml VOA	4oC	14 days
Volatile Organic Compounds	524.2	3	40 ml VOA	HCl, Ascorbic Acid, 4oC	14 days

We provide pre-preserved sample containers for water samples to clients free of charge, as well as equipment blank water and trip blanks.

Optimum sample conditions:

• Sediment < 5 grams
• Sample Temperature between 2^oC and 6^oC
• Each container should have zero headspace

Air

Analyte	Method	# Per Sample	Container	Preservation	Hold Time
TPH as Gasoline	8260B	1	Tedlar Bag	None	72 Hours
Fuel Oxygenates1	8260B	1	Tedlar Bag	None	72 Hours
Volatile Organic Compounds	8260B	1	Tedlar Bag	None	72 Hours

Optimum sample conditions:

• Tedlar Bag is not flat

Soil

Analyte	Method	# Per Sample	Container	Preservation	Hold Time
TPH as Gasoline	8260B	1	6" Sleeve	4oC	14 days
TPH as Gasoline	8260B	3	En Core	4oC	48 Hours
TPH as Gasoline	8260B	1	4 or 8 oz. Glass Jar	4oC	14 days
Fuel Oxygenates1	8260B	1	6" Sleeve	4oC	14 days
Fuel Oxygenates1	8260B	3	En Core	4oC	48 Hours
Fuel Oxygenates1	8260B	1	4 or 8 oz. Glass Jar	4oC	14 days
Volatile Organic Compounds	8260B	1	6" Sleeve	4oC	14 days
Volatile Organic Compounds	8260B	3	En Core	4oC	48 Hours
Volatile Organic Compounds	8260B	1	4 or 8 oz. Glass Jar	4oC	14 days
TPH as Diesel and Motor Oil	8015M	1	6" Sleeve	4oC	14 days
TPH as Diesel and Motor Oil	8015M	3	En Core	4oC	48 Hours
TPH as Diesel and Motor Oil	8015M	1	4 or 8 oz. Glass Jar	4oC	14 days

Optimum sample conditions:

• Sample Temperature between 2^oC and 6^oC
• Each container should be packed full with zero headspace
• Sleeve caps should be air tight

1 Fuel Oxygenates include:

5 Fuel Oxygenates: MTBE, DIPE, ETBE, TAME, TBA 7 Fuel Oxygenates: MTBE, DIPE, ETBE, TAME, TBA, Ethanol, Methanol

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Kiff Analytical, LLC     2795 2nd Street, Suite 300, Davis, CA 95618
Phone: ( 530 ) 297 - 4800       Fax: ( 530 ) 297 - 4808       inbox@kiffanalytical.com